If a cross-referenced, numbered paragraph is the first paragraph in the first cell in a row, the bookmark would still be wrong but you wouldn't notice because the cross-reference would fetch the number for the correct paragraph in that situation. Therefore, the cross-references in the illustrations above show 0 instead of 1. If the first paragraph in the first cell isn't numbered, the cross-reference will show 0. This means that the inserted cross-reference will show whatever number is found in the first paragraph in the first cell in the row instead of the number you selected. But when the rules above apply, Word creates a bookmark that encloses the entire row in which the paragraph is found and the cross-reference will show the number of the first paragraph in the bookmark. When you insert a cross-reference to a numbered item, the _Ref bookmark Word creates should enclose the text of the target paragraph only. In the second example, the numbered paragraphs are in the first cell in the row. In the first example, the numbered paragraphs are in the second column. Notice that the rules apply to the two examples illustrated above. If all rules above apply, Word creates a wrong bookmark for the cross-reference as explained and illustrated below. In case of Microsoft Word 2010 or later version, you will find the Field Shading option as follows: File > Options > Advanced category > Show document content group > Field shading. In case of Microsoft Word 2007, you will find the Field Shading option as follows: Office button > Word Options > Advanced category > Show document content group > Field shading. You can select to have field shading shown Never, Always or When selected. Field shading can be turned on via Tools > Options > View tab. The material can be text, page numbers, section numbers, graphics, etc.įields can be shown with gray shading on the screen so that it is easy distinguish fields from normal text. set of codes that instructs Microsoft Word to automatically insert material into a document. General tip about working with fields in documentsĪ cross-reference is a field, i.e. Read below if you want to manually find and fix the cross-reference problems instead of letting the DocTools CrossReferenceManager add-in help you. Manual troubleshooting of cross-references
#Update microsoft word reference formats how to
Added info about additional problems and how to solve them: Problem 5 and Problem 6. Videos renewed in order to work without using Adobe Flash Player. The article also introduces you to DocTools CrossReferenceManager – an advanced Word add-in that makes the work with cross-references much faster and easier and that can help you automatically repair and prevent cross-reference problems in the future. This article explains how these errors occur and how to manually repair and prevent them. Finally, the problem could be that one or more fields contain a lot of text where you expected a reference to a heading only. The problem may also be that one or more fields refer to section no. You may experience cross-reference fields that are not updated even if you changed the referenced item, e.g. You may sometimes experience that one or more cross-reference fields in a document do not show the correct content. This article helps you understand why problems may occur with cross-references and how to fix cross-reference problems in Word.
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